Whether your business is expanding or needs to relocate to another area of the country, you can hire help for moving furniture, equipment, and records from a commercial removal service. Hiring an outside company allows your employees to continue concentrating on their work while arrangements are made for the relocation. Here are seven tips to use when your company is relocating.
Plan for the Future
When looking for a new space for your business, make sure it is going to meet your future needs. Consider the company’s long-term goals when leasing a new office or manufacturing space. That way, you can prevent having to relocate again in a few years if your company’s expansion goals are met.
Plan Your Move in Advance
Even before a contract on the new space is signed, your business should be planning its relocation. The owners of small businesses should plan their relocation about six months ahead, while larger companies may need up to two years to plan theirs.
Purge the Offices
Relocation provides a company with the perfect opportunity to sort through their furniture, records, and equipment to get rid of items they no longer want as well as items that are outdated or don’t work. If there are old desks, chairs, cabinets, computers, or other items stored in a warehouse, sort through what will be needed, and sell or donate the rest.
Comply with Regulations
When sorting through files, make sure you are complying with federal, state, and industry regulations concerning document retention. Personnel files need to be retained for a minimum of seven years, but formal company documents need to be retained permanently. Appoint someone to make sure retention requirements are met, as well as the requirements for destroying records no longer needed.
Design a Layout
Hire a fit-out company who can help design the layout of your company’s new offices or plant. When the trucks show up to take everything from the old property to the new one, having a layout will shorten the task of moving and allow it to be performed more efficiently.
Look for Experience
Hire a company who specialises in office relocation services in Melbourne to help pack and move the furniture, equipment, and documents for your business. Their employees can handle the physical details of the move and follow your instructions. This will allow your business to continue operating, while still relocating on schedule.
Along with notifying the bank, government agencies, suppliers, and utility companies about the relocation, you should inform your clients as well. The relocation could have some impact on their business, so making sufficient notifications will allow them to adjust to any potential disruptions there may be, such as receiving deliveries later. Not only do they need to consider their needs, but their clients’ needs as well.
As long as the relocation is well planned, it shouldn’t cause too much disruption to your business. If possible, schedule the relocation company to move everything on a Friday or the weekend to keep business disruptions to a minimum. By Monday, everything should be in place with everyone at their workstations conducting business as usual.