7 Things To Remember When Moving Office 1
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Moving offices can be really tricky and also stressful. You have to ensure that your move is properly timed and carried out in a way that would not affect business operations. As such, you need a smooth, trouble-free relocation as this is essential for the successful start of the company’s life and its progress.

As such, careful planning, meticulous organization is needed to ensure everything goes according to plan and the transition period is kept short allowing business operations to resume as soon as possible. Here are 7 important details you need to remember when moving offices:

Table of Contents

● Start Planning Early:

Moving offices is a really big deal, and can be really stressful, as such when moving the idea of just winging it should be totally ignored. Hence, you need to decide as early as possible what moving service you would be using, when you would be moving and what exactly you would be moving. If this is not sorted out early enough, you might have to settle for late packing with high chances of leaving some stuff stuff behind.

Furthermore, you have to put in serious consideration to how things would be arranged when you arrive at your new office space. To do this effectively, you need to begin planning your office move a few months before you eventually move.

  • Call your light and phone company

Since you would be changing offices, there would also be a need for you to change your light and phone lines. Contacting these companies early enough would let them know of your intended move in advance. This way, they would be equally prepared and ready to have your phone and light lines up and running as soon as possible.

Keeping the call till the last minute could affect your business as your light and number might be disconnected for a while meaning your customers cannot reach you and since you moved your office, they might also be unable to reach you at your physical address. Also without light, there would be no power for your equipment. As such, it is imperative that your phone and lines be up and running soon after your move.

  • Change your Mail Address

While changing offices, do not forget to have your mail redirected from your old address to your new one. Forgetting to make this change would mean your old mail keeps going to your old office address.

If this is the case, then you might miss out on very important mails, proposals.

While you might point out that the world is now largely digital and your emails should suffice, paper mails are still considered means of communication among organizations. This way you do not miss out on anything.

  • Inform Your Customers

Before moving, you need to remember to also let your customers’ know about your move. It would be a huge disappointment for them to show up to your old office only to find out about your move by not meeting anyone there.

Your customers are very important and should be treated as such. Hence, they should be one of the first to know about your move. Send your customers constant reminders informing them of your move. When you eventually move and become settled in your new office, you should also inform your customers of your new address so they know where to find you.

  • Decide On What To Do With Your Furniture

When moving, you need to decide on whether you would be moving with your furniture or replacing them. This would help you decide on whether you would need to make arrangements for them to be moved, place them in storage or sell them if you choose to.

As such, whatever decision you decide on, you should begin acting on it as soon as possible. This is so that it doesn’t become a burden later, and you do not have to deal with delayed or missing furniture.

  • Choosing A Date:

Before you eventually decide to move, you need to figure out the right time to move. A move during workdays may affect business even more than a move done over the weekend.

Plan the timing of your move carefully as you might not have the luxury of moving dates. Also remember that your business has to still function during the moving process as such you might want to avoid moving at the busiest time of the year for your business.

  • Inform Your Suppliers:

Your suppliers need to be informed of your move at least three weeks before your move so they know of your new address. Failing to do this would mean you might have trouble receiving your supplies at your new location for a while.

Hence, it is vital to inform your suppliers of your move a while before your move. Also remember to inform your cleaning company of your move as well.

Once you have decided to move offices, you need to ensure that your new office space is a perfect match for your business. As such, there are some important details you need to look at before deciding on your new location, this includes:

  • Sufficient Physical Space:

When relocating offices, you should make eye that your new location would have sufficient space to comfortably accommodate all of your employees and clients. Also it should allow for ease when moving around and storing personal effects and office equipments.

  • Free and Convenient Parking:

It is necessary that your office building have a parking space where your employees and clients can park their cars. This parking space should also be free as it might be a burden to have them pay parking fees.

  • Aesthetically Pleasing Interior and Exterior

The physical appearance of your work environment matters as much as your company’s operation. This is because existing and prospective clients first notice how well kept the interior and exterior set up of the new office location is.

Choosing to change your office space is a really big decision especially when the move is between towns. As a result, you need to make sure that the move is properly planned and executed.

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